Section 1: The Committees
A Committee consisting of a President, and 2 members of the EXCO shall conduct the business of the Society.
Section 2: Terms of Offices
The terms of office for President shall be two (2) years. The President is eligible for re-election for a further two-year period. Thereafter the president may only be re-elected after a two-year absence from office. The terms of office for the Secretary and Committees shall be two (2) years each, and they are eligible for re-election.
Section 3: Duties of Officers
The President shall be Chairman of the Committee. In his absence the other Committee Members shall elect a chairman for that particular meeting. The Secretary shall keep minutes of the proceedings of the Society’s meetings and General Meeting, and of the meetings of the Committee. At the General Meeting the Secretary shall report on the work done by the Society since the last meeting. The other officers shall have the powers and perform the duties that may be prescribed by the Committee. The treasurer shall present a Treasurer’s report to the General Meeting.
Section 4: A Quorum of the Committee
Three members shall form a quorum at a meeting of the Committee.
Section 5: Election of Officers
The Society shall from the list of ordinary members elect, by ballot after nomination, a President and a Committee at a General Meeting in terms of the provisions of ARTICLE 4, Section 2.
Section 6: Co-option of Additional Committee Members
The Committee shall have the power to co-opt either additional Committee members or members to fill any incidental vacancy. Such co-opted Committee members shall have al the powers and rights of elected members and shall serve until the next General Meeting.
Section 7: Committee Meetings
The Committee shall meet just before or at the times of the Society’s General Meeting. The Secretary shall notify the Committee of the forthcoming meeting more than a month before and shall send them the note of the Agenda two weeks before. Additional meetings of the Committee may be called at the discretion of the President between General Meetings of the society. This Committee shall conduct the business of the Society. In between meetings the President and Secretary shall conduct the business of the Society, in consultation with the other Committee members if deemed necessary. The Secretary shall be required to report back to the next Committee meeting any action taken for final ratification by the committee.